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Responsibilities

• Background check process coordination:
• Initiating the background check case
• Updating the background check system
• Saving the reports in p-files
• Insurance data collection:
• Collecting the enrollment documents
• Download and file the invoices and raise vega
• Miscellaneous HR Ops tasks:
• Employment certificates for the employee when they required specific document
• Work permit application process
• Manage tourist visa application process - For visa application, employees ask some local documents and employment letter
• Military Service Status follow up // unpaid leave follow up
• Maternity Leave Status follow up
• Vega tickets submission for vendor invoices,for payroll vendor, H&S vendor and Aon(insurance) payments
• BinanceBuddy queries
• Tasks in the office:
• Document collection for onboarding/offboarding and P-file management
• Keeping track of the documents sent to the office by employees and filing them
• Arranging Health and Safety visit and follow H&S requirements (yearly periodic check, first-aid training arrangements, newjoiners training follow up etc.)
• Physical P-files validation - physical files at the office should be reviewed
• PAYROLL Support:
• Collating information for offboarding (including checking unused leave with local CS leaders)
• Uploading payslips to the individual employee’s folders every month
• Inform payroll vendor for SSI enrollment & exit declarations when required- based on the onboarding/offboarding volumes
• HEALTH AND SAFETY Support:
• Assisting the annual review and accommodate office visit once a year by the vendor
• Assisting monthly office visit by the occupational health and safety specialist
• Assisting the occupational health training and the medical check for new joiners
• Checking ratio of the first aid team review on a monthly base, in case any leave is a first aider
• LICENCING TASKS (Capital Markets Board):
• Document preparation and follow up Notary declarations follow up
• Information security compliance commitment
• Remote working agreement
• Other documents that the Capital Markets Board may request