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Description - We are looking for a proactive and highly organized Executive Assistant to support our Co-CEO. The goal of this role will be to enable the Co-CEO to focus on the highest leverage tasks.

• The candidate must have proven expertise helping executives stay focused on their high-priority tasks through effective time management, balancing competing priorities, handling and organizing correspondence, processing documents and other administrative tasks. Independent and a go-getter, the ideal candidate should be able to actively anticipate exec needs and be prepared to action on those as they arise.
• This role is not for you if you are someone that prefers to come into a role with everything neat and tidy, and with a very predictable daily routine. It also won’t be for you if you don’t like to multi-task and prefer to focus on one thing at a time. The job will be dynamic, and your work is constantly changing.
• This is a unique, once-in-a-lifetime opportunity to work closely with executives in a fast-paced, innovative industry. You'll have significant influence on the company's success as it scales, shape the in-person office culture, and help define how the executive team operates. Plus, you will work with leaders that are friendly, refreshing and down-to-earth.

Role and Responsibilities -

• Manage schedule to focus on highest priority work. Hold the right priorities and manage the executives’ schedule in the face of competing demands for time.
• Prepare and follow up on meetings. Ensuring that the executives have the needed materials before and after meetings and follow through with everyone involved.
• Manage to-do lists and emails to ensure that commitments and correspondence are followed through.
• Process information & documents. Critical documents that land in exec inboxes are actioned appropriately, stored in the right places, or forwarded along to the relevant team members.
• Plan travel and events. Ensuring that executives are in the right places at the right time, and all necessary preparations are accounted for.
• Provide administrative or personal support. Helping the executive team take care of their personal lives including ordering food, dog-watching, booking important appointments, etc.

Qualifications

• Required:
  • 3+ years of EA experience in a dynamic and fast-paced environment (bonus if from a start-up)
  • Onsite - NYC Office
• Knowledge and experience using the following tools:
  • Calendar & Scheduling: Google Calendar, Calendly, Hubspot
  • Email & Communication: Gmail, Slack, Telegram, Superhuman
  • Task Management and Planning: Todoist, Notion , Slack
  • File Storage and Documents: Google Drive, DocuSign, Notion
  • Logistics: Ship documents and packages, print things
  • Travel: Engine (Hotels), Google Flights
  • Expenses & Payments: Ramp
• You would be a good fit if you are:
  • Organized and detail-oriented
  • Empathetic, aware and personable — Able to predict the needs of others (esp. Barry & Mag) and resolve them
  • A good planner and able to multi-task
  • Curious about how the company works, what it does, our products, and our industry broadly
  • Strong communicator
  • Adaptable and willing to learn